A Computerized Maintenance Management System (CMMS) is a management software which is extremely useful to help schedule and manage maintenance works, as well as your budget and assets.
While you, as a maintenance manager, may think you have it all under control, there are a few signs that you may need to consider investing in such a tool to help you successfully carry out your duties. Let’s talk about them, shall we?
1. You are still using Excel (or worse… paper)
If you are still using Excel spreadsheets (or any other spreadsheet platform) to keep track of your work schedules, assets and costs, you are definitely missing out on a lot of features that other companies are benefiting from with a CMMS.
For instance, unlike a spreadsheet, a CMMS will be able to notify you and the maintenance technicians regarding preventive maintenance schedules and other unplanned events, such as reported equipment failures.
Bearing all this in mind, we don’t even need to discuss the use of paper, do we?
2. Your decisions are more guessed and less informed
With a CMMS, you will be able to make much more informed decisions regarding various aspects of your job, such as maintenance schedules, allocation of technicians or investment in equipment.
This does not necessarily mean that your decisions without a CMMS are unjustified or not informed at all. However, with traditional tools (such as the aforementioned Excel) it is much harder to achieve the same level of insights you can easily get from a management software.
This kind of system provides you with a myriad of reports and insights that are automatically generated from the available data.
3. You are experiencing excessive downtime
Nobody wants downtime. It is harmful to your company, both in terms of costs and of reliability and trust from your clients. As you may already know, focusing on preventive maintenance plans will reduce the number of unexpected failures in essential equipment that could otherwise result in downtime.
With a CMMS, the planning and monitoring of maintenance plans and assets are made much simpler and effective, therefore keeping downtime and unnecessary costs to a minimum.
4. You don’t really know who is doing what
If you are managing a bigger maintenance team, it’s understandably challenging to keep track of which technicians are performing which works, and when. With a CMMS, however, it couldn’t be easier. These systems track every work order for each technician and can even calculate the time until each work order is complete, thus providing insights on each technician’s performance.
5. Communication is troublesome
Calls after calls, long email chains, then a few more calls and a lot of time wasted. Sounds familiar? Probably, but it shouldn’t. A great advantage of a CMMS is its ability to greatly improve communication (both in quality and time) between managers and technicians.
Since it is possible to access it from mobile devices, you can add, update or delete work orders and the responsible technicians will be able to easily view the changes or even be automatically notified about them.
On some CMMS, like Infraspeak, you can even associate files, pictures or videos with failures and assets, which the maintenance technicians will have instant access to, eliminating unnecessary and often misunderstood verbal explanations.
While these are 5 important signs that you should start using a CMMS, there are multiple other reasons for you to do so in order to boost the productivity and the quality of life of your team.
If you want to know more advantages of using a software like Infraspeak, schedule a free demonstration – no strings attached.