5 biggest challenges in 2018 for facility management

Facility management challenges

Ensuring proper maintenance of infrastructures is not an easy task, as there are always new emerging challenges and constraints. The key is to identify these issues and set the most efficient and effective ways to overcome them, always with the industry cutting-edge trends in mind.

In this article, we’ve created a top list of the 5 biggest Facility Management challenges in 2018 that aim to guide and help you make the best decisions.

1. Controlling costs

In many companies it is common that facility managers are being pressured to do more with less. To reach it, they have to accurately deal with budget constraints and strictly control expenses. How?

  • Considering all types of costs when preparing budget estimates: fixed, variable, direct and indirect;
  • Tracking inventory;
  • Selecting the best teams to carry out the projects;
  • Negotiating prices with suppliers;
  • Keeping a regular track of maintenance costs and financial information;
  • Considering some technological investments as value for money.

Even by becoming more environmentally friendly, FM operations can save money. It is a win-win solution that might include:

  • Upgrading to automated buildings technologies, such as solar panels that will allow reductions in energy waste;
  • Considering simple practices, such as using more natural light;
  • Moving to LED lighting;
  • Integrating distributed energy resources (DER);
  • Implementing low- and no-cost energy-efficiency measures, defined by the Environmental Protection Agency (EPA).

2. Coordinate teams

In order to make operations run smoothly, it is crucial to implement workplace practices that foster a constant flow of communication, organization, knowledge sharing, productivity and innovation.

As today’s workforce is mobile, the perfect scenario is choosing a web-based facilities management software, that allows the work team to report failures, generate automatized reports, check equipment historical and more. This is incredibly useful in any operational task, since room maintenance issues to costs management.

Adopt digital calendars is also a good way to stay on top of the team’s maintenance responsibilities and plan the workload accordingly, work hand-in-hand with the team and fasten information retrieval.

After all, the facility managers (and team) should be the number one problem solvers.

3. Handling failures

Assets maintenance is a complex process that asks for a rigorous information flow and a quick call to action. Even so, many facility managers don’t have access to a unique platform with centralized information, where they can check the status of the operations, including failures reports.

The solution might go through centralizing all daily work, using mobile devices to register every failure and to manage and monitor, in real time, the next steps.

Technology development brought many solutions that should be adopted by the maintenance team in order to make their work easier. Keeping track of requests can be a lot easier and it is mandatory for a perfectly running process.

It should also be noted that in the coming years are expected progresses in intelligent technology, such as IoT (Internet of Things) sensors, which will enable automation of even more activities, such as failures reporting.

4. Maintaining aging equipment & facilities

As time goes by, equipment and building structures begin to get old and to have some technical problems. Although it is inevitable that, at some point, assets have to be replaced, preventive and corrective maintenance can be a precious help. A proper planning is essential to find ways to extend the life of existing assets and/or to coordinate the upcoming expenses.

Facility managers need to prevent, correct and replace equipment, counting all the associated costs, so they might also preserve a piece of the budget for emergency replacements and repairs.

5. Managing time

Facility managers have a lot to do every day: coordinate teams, attend meetings, answer urgent emails, consult vendors or suppliers, among other regular tasks. There are also workers with questions all the time and unpredictable issues to solve.

To better answer this problem, we should take advantage of the technology developments. Besides make planning and prioritizing tasks easier, it can be helpful in order in managing a wide range of locations in an easy, simple and fast way.

Having FM information stored electronically, i.e. cloud-based, will help to automatically answer frequent questions, to set up what has to be done first and to organize time. And as we all know: saving time is saving money.


Overcome this challenges it is easier than you think with Infraspeak. Do you want to know how?
Talk with one of our maintenance and infrastructure management specialists in our website.

2018-02-13T18:34:33+00:00 By |Facility Management|