The market for building management systems has changed rapidly in recent years, mainly due to technological developments and the integration of intelligent systems. In this article, we will understand how to do building management and what best practices to apply.
Building management includes quality optimization and cost control, budget balancing, maintenance audits and regular monitoring of products and service. From control of lighting to fire alarms, motion detectors, elevators or check of electrical circuits, there are several points that must be included in the management of buildings. Based on periodic reports, the manager might be informed in order to make the most appropriate decisions for each individual case. But how do we optimize building management?
- Define who’s responsible
In building management it is very important to define who is in charge of what. Each building and place must have associated people, who represent the technicians whose tasks are related with that location. In a hotel, for example, a maintenance technician and a member of the housekeeping team may be responsible for the room.
- Organize tasks
By having well-identified buildings and locations (by quantity, type, etc.), it becomes easier for the maintenance team to know, for example, the exact location where a failure has been reported and who is assigned the task to resolve it. The more detailed the place level in building management, the faster access to the place and the development of the work.
- Define reports by building
For good management of buildings it is necessary to have access to complete reports of the work carried out within each building. In Infraspeak, for example, the manager can observe, from the web interface, updated data of corrective and preventive maintenance, stock management, costs, labor, among others.
- Train employees
It is essential to train technicians and employees to use safety equipment and systems. Many managers spend money on equipment that staff doesn’t know how to use properly and this has a negative influence on building management.
- Update security procedures
Security procedures should be regularly updated and adapted avoiding sophisticated criminal methods. Even if a security system with equipment, procedures and infrastructure is installed, management should not be accommodated. Reviewing these topics needs to be permanent.
Good building management allows, among other things, optimizing energy efficiency, maximizing the value of the building and increasing the comfort of all users.
Once they are workplaces, the functionality and harmony of buildings are two of the main characteristics to keep. The productivity of workers has the ability to affect – positively or negatively – the results of the organization.
With Infraspeak, building management can become much easier. Through the application, it is possible to manage all the equipment (access to datasheets, history of interventions, and other documents); manage Preventive and Corrective Maintenance; plan easily and intuitively using calendars; manage report of failures and distribution of tasks by users; control costs; access detailed report based on KPIs; among many others. All this is possible using a mobile app for a quick and easy report and registration.
Talk to us and find out how Infraspeak can help you optimize building management.