How to prepare a preventive maintenance plan?


Preventive Maintenance is essential for the proper functioning of an infrastructure, but its full performance is only possible with the elaboration of an effective Preventive Maintenance Plan (PMP).

A good Preventive Maintenance Plan ensures that equipment has the necessary follow-up to fully comply its functions and present fewer failures. Preventive Maintenance is also responsible for extending the useful life of the assets, which brings benefits such as saving of natural and energy resources, and avoiding the need to acquire new equipment.

The execution of the Preventive Maintenance is imperative for the manager who wants to see his operations running smoothly, without a hassle and unpleasant surprises. And it’s easier to do than you might think.

How to prepare a Preventive Maintenance Plan (PMP)?

The Preventive Maintenance Plan consists of a document, annually created by the Maintenance Manager, with the list of equipment and the periods in which they must be checked throughout the year: monthly, bimonthly, semiannual, annual, or as required.

In the plan are described all the assets of the structure, divided by families of equipment. Besides the listing, the Maintenance Plan may present the list of tasks associated with each piece of equipment, as well as their measurements and audits, if applicable. The plan also refers the periods of the year in which they must be done.

The purpose of a Preventive Maintenance Plan is to ensure that all listed equipment is properly reviewed and its measurements taken in order to maintain its full operation and to ensure hygiene and safety related to them.

At the end of the year, the manager must analyze the duly completed Preventive Maintenance Plan, in order to contribute to the preparation of the plan for the following year. Each piece of equipment, its performance and related tasks should be evaluated, and then measure the needs for the following year: does it take more time to perform this task? This piece of equipment is already consuming more than the previous year, would it be time to replace it? Issues such as these are essential for the manager to always take the best advantage of his Preventive Maintenance Plan.

Learn more about this and other maintenance-related subjects on Infraspeak’s Complete Guide to Maintenance!

What are the steps of the Preventive Maintenance Plan (PMP)?

The preparation of a Preventive Maintenance Plan begins with the inventory of existing equipment inside a building. Separated by families of equipment, they should be listed and described.

Then, each one has its list of associated tasks, which may or may not enter the Maintenance Plan. The manager must check the measurements to be carried out in relation to each piece of equipment and according to the specifications contained in the data sheet.

According to the manufacturer’s recommendations and/or the ruling standards, the maintenance manager defines how often interventions will be made in that asset.

For example, air conditioning equipment can have its preventive maintenance planned as follows:

Building Name: Building 8
PMP Year: 2018
Family of Equipment: HVAC Rooftop

Scheduled Task List:
Every 12 Months
Inspection – Detection and correction of gas leakage points
Cleaning – General Cleaning

Each month
Inspection – Data registration
Inspection – Inspection Service Fluorinated Gases

After entering information like these for all equipment, Maintenance management has its PMP defined and ready to be fulfilled.

Ensuring the fulfillment of each task is the next challenge of the Maintenance Manager, which as in the elaboration of the Maintenance Plan can count on the help of Infraspeak to make this routine simpler, without relying exclusively on Excel, and having greater control over the operations.