The goal of maintenance management is to control the allocation of resources, time and costs to ensure the efficiency and adequacy of the maintenance operations, avoiding waste of resources or even periods of downtime due to faulty equipment.
Let’s imagine the following situations:
- In a factory, at a given moment, all the available technicians are tasked with performing maintenance on pieces of equipment that are not essential to production, such as air conditioners or lighting equipment. Meanwhile, an essential production machine is left on hold;
- Several technicians are tasked with repairing a given piece of equipment, where the work of a single technician would have been sufficient to resolve the failure in due time.
Both situations are examples of bad maintenance management. In case 1, the production may need to be halted because of a failure that is not repaired due to improper allocation of technicians; in case 2, the attribution of the same maintenance work to multiple technicians will result in an unnecessary loss of money for the company.
What does this tell us?
We realize that adequate work scheduling and cost control are two of the main purposes of maintenance management. The manager should understand the company’s operations and needs in order to choose which maintenance works to prioritize to minimize the harm caused to the company. Moreover, they should always evaluate which options, in terms of cost, are the most sustainable, both short and long-term — for instance, choosing between buying a more expensive, but more durable, set of equipment, or rather a cheaper but less durable one (in most cases, the answer would depend on the relation lifetime/cost for each of the options and, ideally, the one with the highest ratio should be chosen).
Another important aspect of a maintenance manager’s job is the compliance with rules and regulations – looking back at example 2 above, it is possible that a given maintenance work is legally required to be performed by more than one technician for safety reasons. In this case, although assigning a single technician could, in theory, be sufficient and cheaper for the company, the law should always prevail, and the maintenance manager is responsible for ensuring compliance with it.
Maintenance management also involves the definition of the most adequate maintenance strategies, such as Preventive vs Corrective Maintenance.
That’s because it is! That’s why Computerized Maintenance Management Software (CMMS) programs exist, which simplify all these processes by gathering and storing all necessary information, thus facilitating communication between maintenance managers and technicians through platforms accessible in multiple devices.
Do you think you may need one of these tools? Be aware of these 5 signs you may need to invest in a CMMS.
With Infraspeak, for instance, it is possible for managers to monitor operations in real time, to schedule preventive maintenance cycles, to generate reports, among many other features, ensuring greater organization, lower costs and greater quality of life for the maintenance managers.